Employment Type:
Part Time
Location Type:
Remote
Department:
Client Success
Compensation:
Hourly Rate – Offers Bonus
This is not a “send 100 pitches a day” role. It’s about turning each pitch into a strategy for that specific show, so you consistently secure the best-fit placements for the health and wellness businesses we work with.
As a Podcast Outreach Associate, you will work closely with the Client Success team to research podcast opportunities, understand audience fit, craft strategic outreach, and secure podcast placements that drive real business impact for our clients. You’ll combine strategy, data, narrative, and relationship-building to place clients on top-tier podcasts that elevate their brand authority and accelerate their growth.
Responsibilities
Podcast Research & Strategic Targeting
- Conduct deep research to identify aligned podcasts based on audience size, subject relevance, and client goals.
- Analyze past episodes, podcast themes, and show structure to determine the strongest fit.
- Use data patterns and insights to improve targeting, audience mapping, and outreach strategy.
- Stay up-to-date on podcast industry trends, emerging shows, and platform shifts.
Outreach & Relationship Building
- Craft compelling, highly personalized pitches tailored to each host or producer (clear, specific, and never templated).
- Help design and refine outreach strategies to reach top-tier health and wellness podcasts.
- Run thoughtful experiments to improve performance (subject lines, hooks, angles, follow-up timing), then apply what works.
- Manage outreach leads end-to-end: track conversations, follow up consistently, and move opportunities through to confirmed bookings.
- Represent PodWritten and our clients with exceptional professionalism, emotional intelligence, and attention to detail in every interaction.
Messaging & Positioning
- Understand each client’s offers, brand, and speaking topics.
- Refine outreach angles and value propositions that resonate with different audiences.
- Support creation and optimization of talking points, pitch angles, and messaging frameworks.
- Identify patterns across clients to improve our overall success rate and refine templates.
Operational Excellence
- Write podcast pitches that avoid generic sentences like “I hope you’re well” or “I loved your episode.” Each pitch must feel human and specific and clearly different from the hundreds of emails hosts receive.
- Use AI to strengthen your work (research, context, angle validation), not to auto-write the entire pitch.
- Build curated podcast target lists based on true fit with the client’s expertise, message, and goals.
- Deliver materials on time with high attention to detail, clarity, and clean structure (names, links, personalization, and formatting all correct)
Requirements
- 0–3 years of experience in outreach, podcast pitching, PR, or communications.
- Strong writing skills; you can craft clear, persuasive, customized messages.
- Demonstrated ability to think critically, analyze patterns, and learn quickly.
- High professionalism. You’re able to represent expert clients and our brand confidently.
- Self-starter mentality with the ability to manage multiple priorities flawlessly.
- Curiosity and willingness to study podcast categories, outreach strategies, and relationship-building tactics.
- Strong communication skills and the ability to collaborate across a small, fast-moving team.
- Comfortable owning both the strategic thinking and the detail-heavy execution that makes the work excellent.
Expected Results
High-Quality Placements
Secure strong, aligned podcast interviews for clients that strategically support their growth, messaging, marketing, and revenue goals.
Operational Excellence
Manage outreach pipelines with accuracy, maintain high-quality pitches, and consistently meet deadlines.
Strategic Pattern Recognition
Identify recurring audience insights, messaging trends, and outreach patterns that improve PodWritten’s frameworks.
Brand Representation
Represent PodWritten and their clients with clarity, kindness, precision, and confidence in all external interactions.
Schedule & Work Style
- Remote. Work from anywhere.
- M–F, flexible hours, with occasional availability needed for meetings and trainings.
Compensation
- Competitive monthly compensation based on experience.
- Performance-based bonuses tied to placement quality and client outcomes (monthly and quarterly).
- Opportunity for growth as we scale and expand service lines.
What We Offer
- Remote-first culture with flexibility.
- Learning opportunities in media, PR, podcast strategy, and business growth.
- A growth-oriented environment that values continuous improvement, direct feedback, and high standards.
- Meaningful impact: Your work directly increases health and wellness experts’ visibility and business success, helping them reach more people and support healthier, happier lives.
PodWritten Core Values
At PodWritten, our values aren’t just words on a page, they guide every decision, every interaction, and every connection we make. The right person lives these values every day and knows they are the fuel behind our success.
Relationship Mastery
Relationships are the heart of our business. We build trust, show care, and honor every connection we make, whether with hosts, clients, or teammates. We don’t just complete tasks; we create experiences people remember.
Commitment to Growth
We rise to the challenge. We don’t settle for “good enough.” When it matters most, we push harder, move faster, and hold ourselves to higher standards. Every small improvement compounds into big wins for our clients, our team, and our hosts.
Courageous Feedback
We speak the truth with empathy and clarity. Feedback is a gift, honesty is expected, and growth comes from saying what needs to be said. We communicate boldly, act decisively, and listen deeply.
Integrity in Action
Our words, actions, and intentions are aligned. Always. People can count on us to do the right thing, even when no one is watching. Integrity earns trust, and trust builds everything we do.